AI Demo Day

Showcasing Innovation and Building Consistency Across Technologies

To foster a deeper understanding of AI technology and drive consistency across implementations, the IT Department organized an AI Demo Day on August 27th, 2024 —a hands-on event designed to expose our technology staff to real-world AI applications developed in-house. The goal was to encourage knowledge sharing, inspire new solutions, and identify opportunities for AI to enhance existing workflows.

Showcasing Practical AI Solutions

Teams that had successfully integrated AI into their projects took turns demonstrating their solutions, allowing their peers to see firsthand how AI was being leveraged to solve common business challenges. Among the diverse AI applications presented were:

• Invoice Processing Automation – AI-powered tools that extract, validate, and categorize invoice data, streamlining accounts payable workflows and reducing manual processing errors.
• Automated Testing Tools – Machine learning models that generate and execute test cases, improving the accuracy and efficiency of software testing.
• Code Generation Assistants – AI-driven tools that help developers write and refactor code faster, ensuring consistency and reducing technical debt.
• Intelligent Chatbots – Virtual assistants designed to answer common questions, automate internal processes, and enhance customer support.
• AI-Powered Document Search – Systems that allow users to retrieve documents using natural language queries, making it as easy as asking a question.
• Cybersecurity Threat Detection – AI solutions that continuously monitor networks, detect anomalies, and respond to potential security threats in real time.

Immediate Benefits and Business Impact

AI Demo Day not only provided valuable learning opportunities but also delivered tangible benefits through showcased solutions. Two immediate outcomes included:

1. Modernizing Legacy Systems – An AI-driven tool was demonstrated that converted MS Access databases into modern web applications, improving maintenance, scalability, and user experience. This solution significantly reduces reliance on outdated technology and ensures easier integration with enterprise systems.
2. Enhanced Document Retrieval – A new AI capability within the Agenda Management System allows staff to use natural language queries to find board letters and other key documents instantly. This eliminates the need for complex searches and manual filtering, saving time and improving accessibility.

Fostering Collaboration and Future AI Adoption

By seeing AI in action, technology teams across departments gained a greater awareness of available tools and strategies, empowering them to apply or adapt these solutions for their own projects. This cross-pollination of ideas is expected to:

• Accelerate AI Adoption – Teams can leverage existing AI models instead of starting from scratch, reducing development time.
• Ensure Consistency – Standardized AI tools promote alignment across departments, ensuring interoperability and ease of maintenance.
• Improve Service Delivery – By integrating AI into workflows, teams can enhance efficiency, reduce manual workloads, and improve customer experiences.
• Strengthen Security – Increased awareness of AI-powered cybersecurity tools helps departments proactively protect digital assets.

Next Steps

Following the success of AI Demo Day, the IT Department plans to:

• Expand AI Training – Provide workshops and learning sessions to help staff implement AI solutions effectively.
• Establish AI Best Practices – Develop guidelines to ensure responsible AI deployment across projects.
• Encourage Cross-Department Collaboration – Facilitate regular AI knowledge-sharing sessions to identify new use cases and refine existing implementations.

AI Demo Day served as a catalyst for innovation, demonstrating the power of AI in modernizing processes and improving service delivery. By continuing to explore and apply AI technology, the IT Department is well-positioned to drive efficiency, enhance security, and create smarter digital solutions for the organization.

AI Demo Day proved to be a pivotal event in fostering innovation, collaboration, and consistency across our technology teams. By showcasing real-world AI applications, it not only highlighted the transformative potential of AI but also empowered staff with the knowledge and inspiration to integrate these solutions into their own projects. The immediate benefits, such as modernizing legacy systems and enhancing document retrieval, demonstrated AI’s tangible impact on efficiency and service delivery. More importantly, the event sparked conversations and cross-team learning, laying the groundwork for broader AI adoption within the organization. As we move forward, continued knowledge sharing, training, and best practice development will ensure that AI remains a strategic asset in driving operational excellence and delivering smarter, more efficient technology solutions.